Executive Virtual Assistant / Project Manager

Job Title: Executive Virtual Assistant / Project Manager

Location: Remote (US Working Hours)

Type: Full-Time/Part-Time

About the Role:

We are seeking a highly organized, detail-oriented, and proactive Executive Virtual Assistant / Project Manager to support our executive leadership team. This individual will play a crucial role in ensuring smooth daily operations, managing communications, and handling a variety of administrative tasks. The ideal candidate is tech-savvy, possesses excellent communication skills, is self-motivated, and can work independently in an uncertain and chaotic environment for multiple businesses.

Key Responsibilities:

• Administrative Support: Provide high-level administrative assistance to the executive, including calendar management, scheduling meetings, and organizing travel arrangements.
• Communication Management: Handling emails, calls, and other correspondence on behalf of the executive, ensuring timely responses and proper prioritization.
• Project Coordination: Assist in managing projects by tracking deadlines, coordinating with team members, and ensuring timely completion of tasks.
• Document Preparation: Draft, edit, and format documents, presentations, and reports as needed, ensuring accuracy and professionalism.
• Research & Reporting: Conduct market research, gather data, and prepare reports or summaries to support decision-making.
• Event Coordination: Help plan and organize virtual and in-person meetings, conferences, and events.
• Client & Vendor Liaison: Serve as a point of contact for clients and vendors, addressing inquiries and coordinating appointments or meetings.
• File & Data Management: Maintain organized filing systems for digital and paper documents, ensuring data security and confidentiality.
• Task Management: Prioritize and manage multiple tasks and projects with competing deadlines, ensuring high efficiency and quality of work.
• Social Media & Marketing Support: Assist with basic social media tasks and support digital marketing initiatives if needed.

Qualifications:

• Proven experience as an executive assistant, virtual assistant, project manager, or a similar administrative role.
• Proficiency with office software (Google Workspace, Microsoft Office Suite) and online tools like Zoom, Slack, and Notion.