Talent Acquisition / Human Resources Coordinator

HIRING for: Talent Acquisition / Human Resources Coordinator (will support AU-based Talent Aquisition.)

Reports to: Australian Talent Acquisition Manager

To Support The Talent Acquisition Team In Attracting, Selecting, And Onboarding Top-Tier Candidates Who Align With Our Organization’s Values And Mission.

Requirements:
•Qualification in human resources, or a related discipline, is preferred and/or 2-3 years of experience in a talent acquisition hr coordinator role.
•Some understanding of human resources policies and procedures, as well as talent acquisition practices.
•Proactive and professional with strong interpersonal skills and a customer-focused approach.
initiative-driven with the ability to work effectively in a team environment.
•Excellent written and verbal communication skills.
•High attention to detail and the ability to prioritize and multitask effectively
•Commitment to confidentiality and ethical conduct.
•Proficient in microsoft office with strong organizational, analytical, and problem-solving skills.

Communication:
•Candidate communication: effective communication with candidates throughout the recruitment process, providing timely updates and feedback.
•Strong verbal and written communication skills.

Professionalism and Interpersonal skills:
•Professional demeanour with strong interpersonal skills and a customer-focused approach.
•Attention to detail and ability to prioritise effectively.
•High level of attention to detail in all aspects of the recruitment and onboarding processes.
•Prioritization: Ability to prioritize tasks effectively and manage multiple responsibilities concurrently.
•A strong commitment to maintaining confidentiality and handling sensitive information.

Responsibilities:

Talent Acquisition Support:

• Support the AUS based Talent Acquisition (TA) team with many and varied recruitment activities, some of the activities are listed below;
• Contact candidates to schedule 10-15 minute phonescreen timeslots with the TA team, sending diary invites to both parties and follow up texts to candidates.
• Coordinate and schedule interviews for the Talent Acquisition team and business leaders, both in-person and virtually, ensuring a seamless process.
• Conduct initial phone screenings of applicants and provide insightful feedback to the Talent Acquisition team.
• Collaborate with team members in Melbourne, Brisbane, and Sydney to ensure all necessary arrangements are in place for interviews.
• Assist in reviewing and screening resumes and applications to identify qualified candidates, including sending rejection emails to those who don’t fit the criteria etc.
• Workflow management in the recruitment system – Job Adder.
• Maintain effective communication with candidates throughout the recruitment process, providing timely updates and feedback.
• Assist with other Talent Acquisition activities as required; administration, candidate care, reporting etc
• Pre-Employment /onboarding Coordination:
• Assist in coordinating pre-employment checks and assessments as required.
• Draft and send offer letters and employment contracts, ensuring accuracy and compliance with relevant policies.
• Support the onboarding process by ensuring all necessary paperwork is completed, facilitating a smooth transition for new hires.
• Collaborate with the Talent Acquisition team to enhance the onboarding experience for new employees.

HR / Office Management / Learning & Development activities:

Support which includes:

• Ensuring new starters are set up with tech by liaising with Technology.
• Ordering office supplies such as furniture, groceries, and stationery.
• Assist with other Human Resources activities as required; admin, reporting etc.
• Providing L&D admin support including the administration of data in the LMS.
• General HR support.
• Admin activities as required.
• Conduct and record exit interviews with staff leaving the organisation
• Reporting as required.