Administrative Assistant III – WFH

The Role

This position will report to a Senior Director and Vice President in the business and will require accurately and efficiently conducting normal administrative tasks such as processing expense reports, invoice processing, supply orders, meal arrangements, office files, etc., and uses general office equipment. This position will require extensive knowledge of department, business unit, and company practices, policies, programs, and product lines as well as a high degree of confidentiality at all times.

The Main Responsibilities

• Assembles and analyzes information, prepares reports, manuals, agendas, correspondences and memoranda.
• Drives priorities and critical items through task lists and managers short-term and long-term schedules
• Coordinates activities across departments.
• May prepare agenda, presentations and correspondence for leadership meetings and other activities as needed
• Ensures cross training of other administrative staff for back up support
• Organizes and maintains calendars- arranging, coordinating and prioritizing scheduling and logistics
• Accurately and professionally handles multiple simultaneous high priority tasks
• Accurately and efficiently conducts normal administrative tasks such as processing expense reports, invoice processing, supply orders, meal arrangements, office files, etc. and uses general office equipment
• Provides professional visitor greeting, telephone and email coverage – accurate message taking, redirecting calls and emails with warm hand offs where appropriate, and resolving routine and non-routine inquiries
• Other duties as required

What We Look For in a Candidate

• 2+ years administrative experience
• Associates degree or equivalent in education and experience, Bachelor’s degree preferred.
• Understanding of general business concepts
• Excellent organizational skills with focus on accuracy and attention to detail.
• Proficient in Microsoft office products – Outlook, Word, Excel, PowerPoint.
• Ability to multi-task and prioritize a diversified workload, meeting established deadlines with minimal supervision in a demanding, fast-paced environment.
• Resourceful and able to maintain composure in high pressure situations.
• Experience with other electronic and web-based systems (SAP and Concur) to process invoices, travel arrangements, etc
• Ability to anticipate needs and proactively prepare for foreseeable events and issues
• Good judgement, tact and initiative to make effective decisions
• Maintain a strong sense of urgency; be proactive and have a positive attitude

What to Expect Next