Executive Administrative Assistant

Job details
Salary
$45,000 – $55,000 a year

Job Type
Full-time
Remote

Qualifications
Administrative Support: 3 years (Required)

Bachelor’s (Preferred)

Benefits
Pulled from the full job description
401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off

Full Job Description
Do you prefer having diversity in your daily tasks? Do you enjoy supporting multiple departments? Does a busy, fast moving environment motivate you? The RFP Success Company is looking for a full-time go-getter who is a tech savvy and highly organized administrative assistant to support the CEO and staff in our company.

This is your opportunity to work with a growing and innovative company who is shaking up the status quo! The RFP Success Company offers RFP (Request for Proposal) response support to small and mid-market companies. With over $300 Million in State, Local & Higher Education contract wins under our belts, we’re proving that “getting out of the box” equals BIG contract wins for our clients.

You will join a small, yet cohesive and collaborative team who thrives on having fun, actively participates in community events (those who are local), genuinely cares for one another and loves dogs.

We’re seeking the best-of-the-best that is also a fit for our culture!

Join Us! Learn more about The RFP Success Company at www.theRFPSuccessCompany.com

Twitter: @RFPsuccess

LinkedIn: /rfpsucccess

The Role:

Bring your admin support expertise, attentive task management skills and your FUN personality to our fast-growing company. You will be responsible in organizing and scheduling the CEO’s calendar and assist the CEO and staff by performing a VARIETY of administrative tasks. Those who are proactive, are task oriented, and enjoy supporting multiple departments will find this role especially rewarding. This is a fully remote position.

Here’s What You Will Do:

Contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried out timely and professionally
Diligently monitor Asana projects and tasks daily to keep team accountable and on track to meet deadlines
Attend executive team meetings and proactively provide support where needed
Manage the CEO’s calendar including making appointments and prioritizing the most sensitive matters
Assist in scheduling and organizing internal and client meetings, including scheduling and sending reminders
Prepare internal and external agendas and take detailed meeting minutes
Perform editorial peer reviews on company and client documents
Assist with light HR tasks such as ordering/set up of tech equipment for new employees, new hire paperwork, manage electronic files and documents, etc.
Assist with travel arrangements
Complete light errands for the team (i.e. shipping/mailing)
Order office supplies for employees
Support staff with assigned project-based work which may include:
Assisting with preparing presentations
Managing and organizing SOPs
Light research
Newsletter formatting
Support and participate in charitable activities

Must Have Skills and Qualifications:

3+ years of experience in administrative assistant support
Bachelor’s degree or equivalent
Ability to prioritize and adapt to changing priorities
Excellent time management skills
Excellent organizational and multitasking skills
Excellent attention to detail
Professional interpersonal communication skills
Passion for supporting others
Advanced computer skills:
Microsoft Office 365 – Word, Excel, PowerPoint, Outlook, OneDrive, Teams
Asana & Canva a plus
Ability to quickly pick up different software systems
Location: Local to the Phoenix metro area. 95% Remote (work from home, with a highly engaged and disciplined work ethic), with possible occasional meet-ups with the team locally.

What’s this position really about?

We’re a team of out-of-the-box thinkers and extraordinarily hard workers. We LOVE what we do, we love working with and supporting each other, and we know the best-fit person will, too! Check out our ‘Ride or Die’ at https://www.therfpsuccesscompany.com/work-with-us to see just what we’re about!
We’re looking for someone who can help us manage timelines and see tasks through to completion without needing to be micromanaged.
You’ll be supporting fast-moving team members that will appreciate your strong attention to detail and the ability to push back on them if a deadline seems implausible or you need more details before a task can be completed.
The best person for this role will understand our need for concise, articulate communication; adoption of our project management system, Asana; and resourcefulness.
A Few of the Core Values for the Company You’ll be Working For:

We adore honesty – We aren’t sugar coaters. If that’s what you need, we aren’t your people. We are kindly direct and honest, because we want to get our clients what they need efficiently and effectively. We don’t like to waste their time or ours.
We love to have fun – We don’t take ourselves too seriously and we love to laugh. If we stop having fun, something’s wrong.
Healthy egos only – We believe in what we do, in our ability to do what we do, and we know we are good. Healthy egos are good. Beyond that, we don’t employ egos.
We are enamored with efficiency – We love efficiency, so we are always looking for ways to make our company and our clients more efficient.
What to Expect Next:

Apply here on Indeed, including our application screening questions. Cover pages help to understand why you feel aligned with our company, values and culture. (We will review your resume and be in touch if you meet our qualifications!) Well-qualified clients may be asked to take a DISC assessment during our interview process.

Schedule:

General Daytime Time Hours – MST (AZ) Time Zone
Work Location:

Phoenix Metro Area preferred
Remote/Virtual
Job Type: Full-time

Pay: $45,000.00 – $55,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Schedule:

8 hour shift
Day shift
Application Question(s):

Why would you be a great fit for this role?
Please tell us your time zone for potential interview purposes.
Education:

Bachelor’s (Preferred)
Experience:

Administrative Support: 3 years (Required)
Work Location: Remote

 

Tagged as: Executive Administrative Assistant