Personal Assistant Secretary

Job Title: Personal Assistant Secretary

Job Overview

We are looking for a reliable and organized Personal Assistant / Secretary to support the day-to-day office and administrative operations. The ideal candidate has excellent English communication skills, strong customer relations, good organizational abilities, and some knowledge or experience in the construction industry.

Key Responsibilities
Answer and manage incoming phone calls professionally.
Assist customers, clients, and other contacts with inquiries and requests.
Handle permits, documentation, and related administrative requirements.
Provide general back-office and administrative support.
Organize and maintain office files, records, and documents.
Coordinate schedules, appointments, and follow-ups as needed.
Assist with preparing and processing paperwork.
Communicate with contractors, suppliers, clients, and other relevant parties.
Help ensure that office tasks and administrative processes are completed accurately and on time.
Perform other administrative and personal assistant duties as required.

Requirements
Very good English communication skills, both written and verbal.
Excellent customer service and interpersonal skills.
Strong organizational and time-management abilities.
Professional, reliable, and detail-oriented.
Comfortable answering phones and communicating with different types of clients.
Proficient with basic office software and administrative tools.
Basic knowledge or experience in construction is preferred.
Previous experience as a Personal Assistant, Secretary, Administrative Assistant, Office Coordinator, or similar role is an advantage.
Ideal Candidate

The ideal candidate is someone who is professional, organized, proactive, and confident in communicating with customers and handling administrative responsibilities. They should be comfortable working independently, managing multiple tasks, and supporting both the front-office and back-office functions of a construction-related business.